Welcome to the application portal of the HEiKA Graduate School on “Functional Materials”

Are you interested in pursuing your PhD at the graduate school of the 3D Matter Made to Order research cluster within one of its Research thrusts? Then we are looking forward to receiving your application.

This portal will assist you and guide you through the process. We are happy to help you at any stage of this process.

Before starting the application process, please read the following information and the “Instructions for users” carefully.

To start the application process, please REGISTER. After confirming your registration by e-mail, you can log on to your profile and start completing the online application form. After you have submitted your application, changes are no longer possible.

Before starting the application process, we recommend that you have the following documents and materials prepared:

Curriculum Vitae

Your curriculum vitae should be 1-3 pages long and list the details of your education, your academic history, and previous research activities, volunteer experience, posters, publications, awards and scholarships, international experience, work experience ( including internships).

PhD Project description or Abstract of research*

Please submit copies of your PhD Project description or Abstract of research.

Cover Letter (only mandatory if applying for an advertised position)

A one page document explaining the applicant's credentials and interest in the open position.

High school diploma*

Please submit copies of your high school diploma.

Bachelor / Undergraduate certificate*

Please submit copies of your bachelor’s certificate.

Master’s certificate*

Please submit copies of your master’s certificate. If you do not have your final certificates at the moment please provide provisional certificates.

Transcripts of records bachelor’s degree*

A transcript is an official summary of your academic performance. Please submit copies of your transcripts for your bachelor’s degree.

Transcripts of records master’s degree*

A transcript is an official summary of your academic performance. Please submit copies of your transcripts for your master´s degree.

Application photo

Please attach a passport-sized photograph.

Ranking of graduates (in the final year, optional)

Students of non-German universities are asked to submit a ranking of graduates of the final year, i.e., one’s study performance in relation to fellow students.

University entrance qualification (optional)

If you are from a country that requires students to take university entrance tests, please submit a copy.

APS certificate (for applicants from Vietnam, China, Mongolia)

APS is a procedure to check the qualifications of applicants from Vietnam, China and Mongolia for admission into German higher education. Please submit a copy.

Publications (e.g. paper, poster) (File Format: .pdf) (optional)

Please submit Publications (e.g. paper, poster) (File Format: .pdf)

Other documents proving your qualification (e.g. awards, etc.)

e.g. publications, posters,English language proficiency test certificate, etc.

Letter of motivation*

Please keep ready a well-prepared and structured text of no more than 5,500 characters (incl. spaces) on why you want to become part of HEIKA Graduate School on Functional Materials. You will have to copy & paste this text into a form text field.

Name(s) and contact information for references

Your referee(s) should be well-acquainted with your work and be able to comment on your academic and professional performance as well as assess your potential to succeed as a PhD student.

We are looking forward to your application.

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*Should you not have all documents at hand, you may submit them at a later time (if there is an application deadline, it must be submitted within the deadline).


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